CJA03-0104. Presiding judges (AMEND). Requires presiding judges to notify the appropriate state level administrator when a judge fails to submit a required case under advisement statement. If a judge fails to submit a required statement for two consecutive months, the state level administrator must notify the Management Committee.
Amendments clarify that attorneys and licensed paralegal practitioners must file cases electronically and allow self-represented litigants to file by email.
CJA04-0503. Mandatory electronic filing in civil and probate cases (AMEND)
CJA04-0603. Mandatory electronic filing in criminal cases (AMEND)
CJA04-0801. Filing small claims cases (AMEND)
CJA04-0901. Mandatory electronic filing in juvenile court (AMEND)
CJA09-0302. Mandatory electronic filing in justice court (AMEND)
Appendix B. Justice Court Standards for Recertification (AMEND). Code of Judicial Administration Rule 9-108 requires that justice court standards be reviewed and updated every two years. The amendments streamline the appendix, provide clarity, and incorporate recent statutory amendments.
CJA01-0201. Judicial Council Membership – Election (AMEND)
CJA01-0302. Board of Judges – Membership – Officers – Secretariat (AMEND)
Clarifies that Council members may serve as non-voting members of a trial court board and continues to allow an exception for the appellate courts. Reflects the Judicial Council’s membership exception for the Standing Committee on Judicial Fairness and Accountability set forth in rule 1-205(1)(C).
CJA04-0202.04. Request to access a record associated with a case; request to classify a record associated with a case (AMEND). Clarifies that requesters denied access to non-public court records associated with a case that they are not authorized to access under rule 4-202.03 must file a motion or petition to access the record.
CJA01-0204. Executive committees (AMEND). Creates court-level core teams and subcommittees of Policy, Planning, and Technology to assist the Committee in accomplishing its new technology responsibilities.
CJA04-0202.08. Fees for records, information, and services (AMEND). Allows the court to charge requesters for the first 15 minutes of personnel time. Changes “impecunious” to “indigent.” Indigent requesters are limited to one free copy of each record, after which they would be required to pay the standard rates. Exceptions can be made by the State Court Administrator. Removes references to outdated technology.
CJA04-0202.02. Records classification (AMEND). Records previously designated as sealed by another court remain sealed in the record on appeal. Records may be unsealed by court order.
CJA04-0206. Exhibits. (Amend). For clarification purposes, “biological evidence” has been added to the non-exhaustive list of exhibits that will remain in the custody of parties during trial and a reference to Title 53, Chapter 20, Forensic Biological Evidence Preservation, has been added to paragraph (5) to draw parties’ attention to their responsibilities regarding disposal of biological evidence.
CJA09-0107. Justice court technology, security, and training account. (Amend). Following the creation of the Budget and Fiscal Management Committee, the approval process for allocations from the Justice Court Technology, Security and Training Account was modified. The approved amendments codify a change in practice that was implemented a few years ago.
CJA03-0412. Procurement of goods and service. (Amend). The small purchase limits have been increased to $5,000 per item and up to $10,000 for an entire purchase.
CJA04-0208. Automated case processing procedures. (AMEND) HB 139, deferred traffic prosecution, goes into effect on October 1, 2022. The amendments authorize the Administrative Office of the Courts to develop a process for issuing automated orders in deferred traffic prosecution cases, similar to the clean slate expungement process. Removes definitions of terms that are not included in the rule.
CJA03-0108. Judicial assistance. (AMEND) HB 139, deferred traffic prosecution, goes into effect on October 1, 2022. The amendments allow the presiding officer of the Council to appoint a district court presiding judge as the signing judge for deferred traffic prosecution orders in all district courts within the presiding judge’s district with jurisdiction over eligible cases.
CJA04-0403. Electronic signature and signature stamp use. (AMEND) HB 139, deferred traffic prosecution, goes into effect on October 1, 2022. The amendments allow the electronic signature of a judge to be automatically affixed to orders related to deferred traffic prosecution cases.
CJA04-0508. Guidelines for ruling on motion to waive fees. (AMEND) Amendments are in response to S.B. 87, effective May 4, 2022. Among other things, S.B. 87 amends provisions regarding affidavits of indigency and requires a court to find an individual indigent under certain circumstances.
CJA04-0202.03. Records access. (AMEND) Allows a petitioner in an expunged case to obtain a certified copy of the expungement order and case history upon request and in-person presentation of positive identification. This mirrors the process for adoptive parents in obtaining a certified copy of an adoption decree.